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Requirements To Become A Florida Notary

DO YOU QUALIFY?

IF YOU CAN ANSWER “YES” TO THE FOLLOWING QUESTIONS, YOU QUALIFY TO BE A NOTARY IN THE STATE OF FLORIDA:

It is important that a notary public understands the duties and responsibilities of this office in the State of Florida before trying to become a Florida notary. The law considers many instruments to be of such importance that they be signed by the maker in the presence of a notary public. The notary’s function is to authenticate signatures and administer oaths on these documents, and therefore prevent fraud. When you become a Florida Notary, you are directly responsible for determining that the person signing is who he/she states. It is also important that the person signing the document states he/she understands what is being signed.

When you become a Florida notary, you may notarize documents anywhere in the State of Florida.

1. Are you 18 years old or older?
2. Are you a legal resident of Florida?
3. Can you read, write, and understand the English language?
4. If convicted of a felony, do you have your civil rights?
 Requirements To Become A Florida Notary

WHAT’S NEXT?

THESE STEPS ARE REQUIRED TO RECEIVE YOUR NEW OR RENEWAL NOTARY COMMISSION:

PROCEDURES FOR NOTARIZING DOCUMENTS
1. Complete a simple, on-line notary application within a few minutes
(IF YOU PREFER, WE CAN SEND AN APPLICATION TO YOU OR YOU CAN PRINT IT NOW)
2. Print and sign your application forms
(THE STATE REQUIRES ORIGINAL SIGNATURES)
3. Take the required notary class – only required for NEW notaries
(THE LINK TO THIS FREE CLASS IS PROVIDED UPON COMPLETION OF YOUR APPLICATION)
4. Mail your notary application forms to our office for processing

UPON THE STATE”S APPROVAL OF YOUR APPLICATION, WE WILL PROCESS
YOUR NOTARY APPOINTMENT PACKAGE WITHIN 10 BUSINESS DAYS.

Procedures for Notarizing Documents

When you become a Florida notary, you can notarize a signature on a document if the following conditions are met:​

The person whose signature is being notarized is in the presence of the notary public at the time the signature is notarized.
The document is complete.
The person signing the document is mentally compentent and understands what he/she is signing.
The notary is in the State of Florida.
The notary is not a party to the transaction – or mother, father, son, daughter, or spouse to the signer.
PROCEDURES FOR NOTARIZING DOCUMENTS
PROCEDURES FOR NOTARIZING DOCUMENTS
1. The notary public must specify in the certificate of acknowledgment what type of identification was relied upon, and whether or not an oath was taken.

2. Valid identification must be obtained from each person whose signature is to be notarized. Proper identification is necessary since legal consequences of an error are severe. The following examples are good forms of identification:

  • Personal acquaintance of the notary
  • Driver’s license
  • Passport
  • Photo identification card issued (within the past five years) by a state or branch of the federal government
3. A notary public must specify in the certificate, when two or more signatures are to be notarized, which signature is being notarized. It will be presumed that absent these specifics, notarization by the notary public is for all signatures on the document.
4. When notarizing a document, it is important that the state, county, and date be completed before the acknowledgment and seal are affixed.

A Florida Notary Public Can…

1. Perform a marriage ceremony in the State of Florida for all individuals (including any family members) with a valid Florida marriage license.
2. Charge up to $10.00 per notarial signature on a document and charge up to $30.00 for performing a marriage ceremony.
3. Act as a notary anywhere in the State of Florida.
4. Notarize foreign documents as long as the notary is confident that the signer can read and understand the document being signed.
5. Notarize documents from another state or country. Documents leaving the state or country typically require an Apostille or Certificate of Notarial Authority (authentication). This certification can be obtained by mailing the request, notarized document and payment of $10.00 (made payable to the Secretary of State) to: Division of Corporation, Clifton Building, The Apostille Section, 2661 Executive Center, Tallahassee, Florida 32301. For any questions regarding Apostilles or Certificate of Notarial Authority, contact the Department of State at (850) 413-9732 or (850) 921-5268.
6. Supervise the making of a photocopy from an original document and attest to the trueness of that copy, provided the document is not a vital or public record (such as birth certificates & marriage licenses). If the document is a Florida vital record, a certified copy can be requested from Department of Health, Bureau of Vital Statistics. Please see their website for more information.
7. Be both witness and notary for the same document.
8. Affix the optional embossed seal (for decorative purposes only) in conjunction with the required Florida rubber stamp seal. The rubber stamp seal must be affixed in photographically reproducible black ink, however, to be legal by state law.

A Florida Notary Public Can Not…

1. Notarize a document unless the signer personally appears before the notary public at the time of the notarization.
2. Notarize a document outside the State of Florida Notarize a signature on a document requiring two signatures unless the notary stipulates which signature is being notarized by indicating such in the acknowledgement.
3. Notarize a document that has blank spaces therein.
4 Post date or antedate any acknowledgement on a document.
5. Notarize a document if the signer is the mother, father, son, daughter, or spouse of the notary public.
6. Notarize a document if the notary public has a financial interest in or is a party to the underlying document.
7. Notarize his or her own signature.
8. Transfer a Florida notary commission to another state (since notary laws differ from state to state, commissions are not transferable.)

ADDITIONAL EDUCATION MATERIAL

Additional information on the proper procedures to be followed by a notary public in the State of Florida can be obtained as follows, free of charge:

For any questions concerning these manuals or detailed legal questions, please telephone the Governor’s Notary Section at (850) 245-6975.

Definitions To Know To Become a Florida Notary

  • ACKNOWLEDGMENT -The declaration of a person described and who has executed a written instrument that he executed same.
  • ADDENDUM -A separate written addition to a contract or agreement.
  • AFFIANT -A person who makes and subscribes his signature to an affidavit.
  • AFFIDAVIT -A signed statement, duly sworn to by the the affiant, attesting to the truth, to the best of his knowledge, of the facts in a document.
  • ATTEST -To certify as true.
  • ATTORNEY-IN-FACT -A person legally authorized to execute specific types of instruments for another person, corporation, etc.
  • DEPOSITION -The written testimony of a witness taken out of court under oath before a notary or other person authorized to take it.
  • EXECUTOR -A person names in a will to carry out the provisions of the will.
  • FELONY -A crime punishable by death or imprisonment in state prison.
  • FRAUD -A cheat; an act of trickery to delude a person into a false sense of well-being, enabling another person to gain dishonestly.
  • JURAT -“Sworn to before me this _______ day of ______, 20__.”
  • LIEN -A lien is placed on property to establish prior rights and indicates a debt.
  • MISDEMEANOR -Any crime other than a felony.
  • PERJURY -A false swearing under oath.

What To Know To Become a Florida Notary For Weddings

After the wedding ceremony your responsibilities are:

  1. Be certain that two witnesses sign the marriage license (one of the witnesses can be you)
  2. Sign and seal the license and return it to the Office of the County Judge or Clerk of Circuit Court which issues the license within 10 days after solemnizing the marriage.
  3. The license may be returned by mail to the Marriage License Bureau as indicated above.

Ceremony

Couple must have valid license.

(Man should stand on woman’s right, and the notary public asks the man as follows:)

“___________________ , do you take this woman to be your lawfully wedded wife, to live together in the Holy Estate of Matrimony; to love, honor, comfort her and keep her in sickness and in health, and forsaking all others, keep you only unto her as long as you both shall live?”

(Man answers “I do.”)

(The notary public asks; the woman as follows:)

“____________________ do you take this man to be your lawfully wedded husband, to live together in the Holy Estate of Matrimony; to love, honor, comfort him and keep him in sickness and in health, and forsaking all others, keep you only unto him as long as you both shall live?”

(The woman answers “I do.”)

WHAT DO YOU RECEIVE?

WE’RE A ONE STOP SHOP…OUR PACKAGE CONTAINS EVERYTHING YOU NEED
TO PERFORM YOUR DUTIES AS A FLORIDA NOTARY – NO HIDDEN FEES.

Official Self-Inking Stamp
Florida Notary Reference Manual
Required $7500 Notary Bond
Notary Commission Certificate
State Filing Fee
On-line Education Course* – only required for NEW notaries

* Access to this FREE course provided after completion of your notary application

Florida Notary Reference Manual

NEW & RENEWAL NOTARY PACKAGE

$99.00

FOR 4 YEARS + FREE SHIPPING

Serving the State Of Florida
From our Orlando Headquarters

FLORIDA NOTARY ASSOCIATION

family owned and operated since 1978

Florida Notary

HOURS OF OPERATION

MONDAY-FRIDAY
9AM - 5PM

ADDRESS

1922 EAST HILLCREST STREET
ORLANDO, FLORIDA 32803

PHONE #

T/800-432-4254
L/407-894-6614 • F/407-896-8931

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